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Reporting Timeline

  • PERKINS -
  • Timeline: 2017-18 Program Year (PYE18)

    April 2017

    Local PYE18 Performance Targets Negotiated

    (Opportunity to revise)

     

    May 2017

    PYE18 Funding Announced by ADHE

    (Based on Concentrators from 2014-16 academic year)

     

    May 15, 2017

    PYE18 Consortia MOU Submitted to ADHE

    (Applies only to colleges receiving less than $50,000)

     

    May 31, 2017

    PYE18 Annual Plans and Improvement Plans Submitted to ADHE

    (Improvement Plan is based on PYE65 data; Annual Plan is how funds will be spent in PYE18.Portal is open from April 1-September 30, 2017.)

     

    July 1, 2017

    PYE18 Program Funds Available for Approved Plans

    (Firm date; cannot be changed.)

     

    October-November 2017

    PYE18 Compliance Reviews

    (Includes review of progress on PYE18 funded activities and update on any activities required under an improvement plan)

     

    November 15, 2017

    Fall Term Special Population Survey

    (Required only if institution does not collect data during registration.)

     

    November 30, 2017

    Equipment Purchase Deadline

    (This is a recommended date but not fixed.Equipment should be in place so that maximum benefit is realized during the program year.)

     

    February-March 2018

    PYE18 Compliance Reviews

    (Includes review of progress on PYE18 funded activities and update on any activities required under an improvement plan)

     

    April 15, 2018

    Spring Term Special Population Survey

    (Required only if institution does not collect data during registration.)

     

    May 31, 2018

    PYE18 Amendment Deadline

    (This is a firm date; Perkins Portal closes at midnight.)

     

    June 30, 2018

    Deadline to Obligate PYE18 Funds

    (Firm date; cannot be changed. Date of obligation varies by type of expense; see EDGAR 76.707.)

     

    July 31, 2018

    Final Reimbursement Request Deadline for PYE18 Funds

    (This is a firm date due to end of year federal reporting schedule fixed by Arkansas Department of Career Education. Portal closes at midnight.)

     

    August 15, 2018

    Perkins Annual File-Special Populations Submitted into AHEIS

    (Includes results of spring special pops data collected manually or during registration; data is submitted from preceding fall and spring terms. This date may vary; see AHEIS manual for exact date.)

     

    August 15, 2018

    Perkins Annual File-Technical Skills Assessment Submitted into AHEIS

    Includes results received by the college from July 1, 2076-June 30, 2018. May include students currently enrolled or already graduated. Report when results are received; not when assessment was taken. This date may vary; see AHEIS manual for exact date.))

     

    November 30, 2018

    Accountability Reports for PYE18 Produced by ADHE

    (This is an approximate date and no action required by college.These reports will be used to determine if an improvement plan will be required when submitting the PYE18 annual plan.)

     

    December 31, 2018

    Federal CAR Report for PYE18 Submitted by ADHE

    This is a firm date and no action is required by college.However, End of Year Program Report data that is included in the PYE18 and narrative of PYE18 activities is used to compile the report.)

     

    January 15, 2019

    Institutions Notified of Improvement Plan Status

    (Based on PYE18 results; college must address improvement plan areas before spending funds on non-improvement plan performance measures.)

     

    May 31, 2019

    Improvement Plan Submitted

    (If improvement plan is required, it will be submitted with PYE18 annual plan.)

     

    10th of Each Month

    Requests for Reimbursements Submitted to ADHE

    (College may submit monthly but no less than quarterly.Requests received after 10th of the month will be processed the following month.)

     

    October, January, April

    Quarterly Reconciliation of Budgets and Expenditures

    Federal grant management requires that budges be reconciled (projected to actual) no less than quarterly. Amendments reflecting substantial changes must be submitted into Perkins Portal as needed.)

     

     

    Timeline: 2018-19 Program Year (PYE19)

    April 2018

    Local PYE19 Performance Targets Negotiated

    (Opportunity to revise PYE19 targets)

     

    May 2018

    PYE19 Funding Announced by ADHE

    (Based on Concentrators from 2016-2017 academic year)

     

    May 15, 2018

    PYE19 Consortia MOU Submitted to ADHE

    (Applies only to colleges receiving less than $50,000)

     

    May 31, 2018

    PYE19 Annual Plans and Improvement Plans Submitted to ADHE

    (Improvement Plan is based on PYE17 data; Annual Plan is how funds will be spent in PYE19. Portal is open from April 1-September 30, 2018.)

     

    July 1, 2018

    PYE19 Program Funds Available for Approved Plans

    (Firm date; cannot be changed.)

     

    October-November 2018

    PYE19 Compliance Reviews

    (Includes review of progress on PYE19 funded activities and update on any activities required under an improvement plan)

     

    November 15, 2018

    Fall Term Special Population Survey

    (Required only if institution does not collect data during registration.)

     

    November 30, 2018

    Equipment Purchase Deadline

    (This is a recommended date but not fixed.Equipment should be in place so that maximum benefit is realized during the program year.)

     

    February-March 2019

    PYE19 Compliance Reviews

    (Includes review of progress on PYE19 funded activities and update on any activities required under an improvement plan)

     

    April 15, 2019

    Spring Term Special Population Survey

    (Required only if institution does not collect data during registration.)

     

    May 31, 2019

    PYE19 Amendment Deadline

    (This is a firm date; Perkins Portal closes at midnight.)

     

    June 30, 2019

    Deadline to Obligate PYE19 Funds

    (Firm date; cannot be changed. Date of obligation varies by type of expense; see EDGAR 76.707.)

     

    July 31, 2019

    Final Reimbursement Request Deadline for PYE19 Funds

    (This is a firm date due to end of year federal reporting schedule fixed by Arkansas Department of Career Education. Portal closes at midnight.)

     

    August 15, 2019

    Perkins Annual File-Special Populations Submitted into AHEIS

    (Includes results of spring special pops data collected manually or during registration; data is submitted from preceding fall and spring terms. This date may vary; see AHEIS manual for exact date.)

     

    August 15, 2019

    Perkins Annual File-Technical Skills Assessment Submitted into AHEIS

    (Includes results received by the college from July 1, 2018-June 30, 2019.May include students currently enrolled or already graduated.Report when results are received; not when assessment was taken. This date may vary; see AHEIS manual for exact date.)

     

    November 30, 2019

    Accountability Reports for PYE19 Produced by ADHE

    (This is an approximate date and no action required by college. These reports will be used to determine if an improvement plan will be required when submitting the PYE19 annual plan.)

     

    December 31, 2019

    Federal CAR Report for PYE19 Submitted by ADHE

    This is a firm date and no action is required by college. However, End of Year Program Report data for PYE18 activities that are included in the PYE19 annual plan activities is used to compile the report.)

     

    January 15, 2020

    Institutions Notified of Improvement Plan Status

    (Based on PYE19 results; college must address improvement plan areas before spending funds on non-improvement plan performance measures.)

     

    May 31, 2020

    Improvement Plan Submitted

    (If improvement plan is required, it will be submitted with PYE20 annual plan.)

     

    10th of Each Month

    Requests for Reimbursements Submitted to ADHE

    (College may submit monthly but no less than quarterly. Requests received after 10th of the month will be processed the following month.)

     

    October, January, April

    Quarterly Reconciliation of Budgets and Expenditures

    Federal grant management requires that budges be reconciled (projected to actual) no less than quarterly. Amendments reflecting substantial changes must be submitted into Perkins Portal as needed.)

     

     

     

    Perkins Portal Windows

    Annual Plan

    April 1, 2018 thru September 30, 2018

    Amendments

    August 1, 2018 thru May 31, 2019

    Reimbursements

    July 1, 2018 thru July 31, 2019

     

     

     Updated timeline 06/06/18