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Reporting Timeline

  • AHEIS
    -
  • Please reference all institutional reporting on page 3 of the AHEIS reference manual for Student Information Systems.

    AHEIS Manual PDF 2015-2016

     

  • PERKINS -
  • Current Program Year PYE17(July 1, 2016 - June 30, 2017)

    April 2016

    Local PYE17 Performance Targets Negotiated
    (Opportunity to revise PYE16 targets)

    May 2016

    PYE17 Funding Announced by ADHE
    (Based on Concentrators from 2014-15 academic year)

    May 15, 2016

    PYE17 Consortia MOU Submitted to ADHE
    (Applies only to colleges receiving less than $50,000)

    May 31, 2016

    PYE17 Annual Plans and Improvement Plans Submitted to ADHE
    (Improvement Plan is based on PYE15 data; Annual Plan is how funds will be spend in PYE17.Portal is open from April 1-September 30, 2016.)

    July 1, 2016

    PYE17 Program Funds Available for Approved Plans
    (Firm date; cannot be changed.)

    October-November 2016

    PYE17 Compliance Reviews
    (Includes review of progress on PYE17 funded activities and update on any activities required under an improvement plan)

    November 15, 2016

    Fall Term Special Population Survey
    (Required only if institution does not collect data during registration.)

    November 30, 2016

    Equipment Purchase Deadline
    (This is a recommended date but not fixed.Equipment should be in place so that maximum benefit is realized during the program year.)

    February-March 2017

    PYE17 Compliance Reviews
    (Includes review of progress on PYE17 funded activities and update on any activities required under an improvement plan)

    April 15, 2017

    Spring Term Special Population Survey
    (Required only if institution does not collect data during registration.)

    May 31, 2017

    PYE17 Amendment Deadline
    (This is a firm date; Perkins Portal closes at midnight.)

    June 30, 2017

    Deadline to Obligate PYE17 Funds
    (Firm date; cannot be changed. Date of obligation varies by type of expense; see EDGAR 76.707.)

    July 31, 2017

    Final Reimbursement Request Deadline for PYE17 Funds
    (This is a firm date due to end of year federal reporting schedule fixed by Arkansas Department of Career Education. Portal closes at midnight.)

    August 15, 2017

    Perkins Annual File-Special Populations Submitted into AHEIS
    (Includes results of spring special pops data collected manually or during registration; data is submitted from preceding fall and spring terms. This date may vary; see AHEIS manual for exact date.)

    August 15, 2017

    Perkins Annual File-Technical Skills Assessment Submitted into AHEIS
    Includes results received by the college from July 1, 2016-June 30, 2017.May include students currently enrolled or already graduated.Report when results are received; not when assessment was taken. This date may vary; see AHEIS manual for exact date.))

    November 30, 2017

    Accountability Reports for PYE17 Produced by ADHE
    (This is an approximate date and no action required by college. These reports will be used to determine if an improvement plan will be required when submitting the PYE18 annual plan.)

    December 31, 2017

    Federal CAR Report for PYE17 Submitted by ADHE
    This is a firm date and no action is required by college.However, End of Year Program Report data that is included in the PYE17 and narrative of PYE17 activities is used to compile the report.)

    January 15, 2018

    Institutions Notified of Improvement Plan Status
    (Based on PYE17 results; college must address improvement plan areas before spending funds on non-improvement plan performance measures.)

    May 31, 2018

    Improvement Plan Submitted
    (If improvement plan is required, it will be submitted with PYE18 annual plan.)

    10th of Each Month

    Requests for Reimbursements Submitted to ADHE
    (College may submit monthly but no less than quarterly.Requests received after 10th of the month will be processed the following month.)

    October, January, April

    Quarterly Reconciliation of Budgets and Expenditures
    Federal grant management requires that budges be reconciled (projected to actual) no less than quarterly.Amendments reflecting substantial changes must be submitted into Perkins Portal as needed.)

     

     Updated timeline 11/29/16